Executive Assistant To CEO/Executive Team

Remote
Full Time
Experienced
Executive Assistant, AeroFarms

The world needs our help. By 2050, there will be 9 billion people on the planet with less farmable land than ever before. We need a solution to cultivate more using less and define the future of farming for generations to come. In 2004, AeroFarms began transforming agriculture with humans and our planet at the forefront.
In 2022, with 30+ current patents, 60+ pending patents, and 300+ invention disclosures, AeroFarms agriculture technology continues to grow unprecedented sustainable products, delivering elevated flavor, taste, experience, quality, access, and unmatched nutrition to you.

Here is how we are growing the best plants possible for the betterment of humanity:
  • Researching and understanding plants to be better, more intuitive farmers
  • Elevating local communities by increasing access to nutritious, high-quality, consistent, and safe products in a way that is better for you and the planet
  • Protecting and sustaining our environment for future generations
  • Pioneering consistent, and scalable indoor vertical farming food safety & traceability practices, and manufacturing standards
  • Investing in our AeroFarms humans and fostering our diverse company culture of inclusion, equity, excellence, teachability, and curiosity.
As AeroFarms approaches our next phase of explosive growth, we seek out creative, motivated humans who will join us in disrupting industry standards and lead the way in vertical farming, artificial intelligence, and plant biology breakthroughs to solve and tackle global issues.

Responsibilities
  • Efficiently manage the CEO's daily schedule, ensuring meetings are timely and well-prepared with necessary materials and A/V support.
  • Handle personal calendar management for the CEO and OCEO Team.
  • Manage expense reports and reimbursements for the CEO and OCEO Team.
  • Coordinate daily lunch arrangements and meal logistics.
  • Plan and organize domestic and international travel, both personal and professional, ensuring all details are meticulously arranged.
  • Schedule dinner reservations, events, and personal appointments as required.
  • Oversee and manage household staff, including drivers, housekeepers, and nannies.
  • Handle household and property management tasks with attention to detail.
  • Supervise ad-hoc household projects and personal initiatives as needed.
  • Coordinate holiday and personal gifting logistics.
  • Maintain CRM/network contacts and manage account access and security.
  • Organize legal and personal documentation efficiently.
  • Perform additional duties as assigned to support the CEO and Executive Leadership team.

Requirements
  • 7+ years of experience in a fast-paced personal support role within an office environment.
  • Proficiency in G-Suite and other relevant software tools.
  • Strong written and verbal communication skills, with the ability to interact effectively across various levels of the organization.
  • Proven ability to multitask, prioritize, and manage time effectively in a dynamic environment.
  • Strong understanding of confidentiality and commitment to maintaining discretion.
  • Exceptional attention to detail, follow-through, and organizational capabilities.
  • Familiarity with key domestic and international destinations is advantageous.
  • A collaborative team player who thrives in a supportive environment and enjoys contributing to a cohesive team.
Personal Attributes
  • Collaboration - we know we cannot fix the world's problems as an individual, we must work together as a team to make that happen. Teamwork is how we get there! 
  • Communication - we work well together because we communicate well with each other. You must demonstrate why our mission is important to you: everyone who works at AeroFarms has a strong link to the mission: we want to hear why it means something to you!
  • Agility - What we do has never been done before: we are an innovation company, there is no right or wrong way to do things, we constantly develop how we operate, we can always elevate what we are doing and never claim to have it right. 
  • Accountability - we do not micromanage; we hire individuals who know what they need to do and can do so with minimal direction and take ownership of their projects and deadlines. 
  • Respect - We are already starting our journey scaling around the world: we want our team to represent every kind of individual out on planet earth and we need to respect different people, different ideas, diverse cultures etc. We can learn so much from each other, but respect is key
  • Empowerment - we provide an environment for growth and development: we need your help to develop our business, we will help you develop in your career, and sky is the limit given our growth plans!! 
At AeroFarms, we believe that our corporate community should reflect the communities we serve. We are dedicated to fostering an inclusive culture that celebrates diversity across race, sex, age, gender identity, sexual orientation, disability, nationality, religion, experience, and thought—not only because it is right, but because it makes us better. Our mission—the right to wellness—informs our commitment to champion economic opportunities in communities disproportionately affected by the war on drugs through employment and community involvement. AeroFarms is proud to be an equal opportunity workplace.
 
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